Three servers are under Vicinity management: two physical Dell servers and one virtual machine. All run Windows Server 2022, which is supported through October 2031. The hardware is the main concern.
Source: RMM and ScalePad, plus site documentation. Roles marked "to confirm" will be validated during the on-site walkthrough.
Model: Dell PowerEdge R340 (physical)
CPU / RAM: Intel Xeon E-2136, 68.7 GB
OS: Windows Server 2022 Standard
Purchased: August 2019 (~7.2 yrs)
Location: Main office rack
Role: Primary domain controller and file share host. Also appears to host the WebServer virtual machine (to confirm).
Warranty: Expired Aug 2020
OS support: In support, through Oct 2031
Backup: Datto in progress Local backup jobs to on-site storage today. Vicinity is working with JRE on a Datto backup solution with an offsite copy.
Model: Dell PowerEdge R530, 2U (physical)
CPU / RAM: Intel Xeon E5-2630 v4, 137.4 GB
OS: Windows Server 2022 Standard
Purchased: April 2017 (~9.6 yrs)
Location: Main office rack
Role: Secondary domain controller per documentation (to confirm).
Warranty: Expired Apr 2020
OS support: In support, through Oct 2031
Backup: Datto in progress Receives clones from the primary server today. Included in the Datto backup work.
Platform: Microsoft virtual machine (guest)
vCPU / RAM: Intel Xeon E-2136, 17.2 GB
OS: Windows Server 2022 Standard
Location: Main office, hosted on a physical server
Role: To confirm during walkthrough.
OS support: In support, through Oct 2031
Backup: To confirm
- Asterisk phone server: Dell tower in the office rack area, supported by a third-party vendor and not part of Vicinity server management.
- Backup storage: QNAP TS-212 and Synology RS214 NAS devices act as backup targets. See the Network report for details.
| Recommendation | Details |
|---|---|
| Plan a server hardware refresh | Both physical servers have been out of warranty since 2020 and are 7 and 10 years old. A replacement is being scoped with Vicinity. |
| Add managed server backup with an offsite copy | Current backups are stored locally on older devices. Vicinity is working with JRE on Datto backup, which adds an offsite copy to protect the file shares and domain data. |
| Review Active Directory design | Active Directory runs on-premises while Microsoft 365 is cloud-only. Decide whether to keep, simplify, or move toward Entra ID and Intune before the hardware refresh. |
| Confirm the domain functional level | Documentation shows an older functional level. Raise it after confirming application compatibility. |
| Document the WebServer role | Confirm what runs on the virtual machine and whether it is still needed. |